Office Manager

September 19, 2018 3:58 pm Published by Leave your thoughts

Job Description:

The Office Manager reports to the General Manager and is responsible for:

Assisting the general manager in developing the company’s annual plan.

Managing all accounting activities relating to general ledger (G/L), accounts receivable (A/R), accounts payable (A/P), and payroll.

Producing company financial statements within seven business days after the close of each month. NO EXCEPTIONS.

Working closely with Sales, Production and Accounts Receivables manager to ensure that the collection of money is occurring at the point of service or proper paperwork for financing is being signed at the point of service.

Working with Purchasing Manager for accounts payable to take advantage of all available discounts from vendors. Where discounts are not available, pay accounts in 30 to 45 days. Avoid any finance charges being assessed for late payment.

Collecting and archiving key performance data such as number of calls run, number of leads run, average sale amounts, closing ratios, client renewal percentages, etc. Produce statistical data for key managers.

Answering the phone as seasonal demands require, remembering that the client is the No. 1 focus of the company and they are not an interruption to other tasks. Be very courteous during ANY contact with clients of the company.

Managing the company assets such as vehicles, information systems, and communication systems.

Collecting and assembling the daily report information from the managers and providing the daily report to the general manager by noon each day for the previous day’s business.
Obey and teach the company Code of Ethics Team Rules and Team Philosophy.

One third of your time should be spent Recruiting the right Team Members, One third of your time should be spent Training those team members, and then the last One third should be spend Supervising, Administrating, and Motivating your team. Manage your time in these proportions and you will be a successful Manager.

We are looking for a leader!. Please Understand and be willing to Teach and Train on:

Emotional Intelligence
Be the example
Problem Solving
Job Type: Full-time

Salary: $40,000.00 to $70,000.00 /year

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